Set-Up, Takedown and Logistics
Exhibitors are required to have their booths prepared by 8:45 a.m. Takedown may not begin until 2 p.m. View the exhibitor map for booth locations (Coming soon!).
Set-up and Takedown
A staggered arrival schedule for exhibitors - 7:45 to 8:15 a.m. and 8:15 to 8:45 a.m. - has been sent to all exhibitors. Please arrive within your set-up time period. View the EarthFest exhibitor logistics map.
Booth Space and Assignments
All exhibitors are provided with cover (tent) and each booth is provided with one table and two chairs (unless additional space has been requested).
Each booth location is numbered on the event map (coming soon!) located in the event brochure. Please note that booth assignments are subject to change prior to the event.
EarthFest 2018 will be held on the fields near our large student parking lot off Meetinghouse Road.
Look for signs for exhibitor parking. Since parking is so close to the exhibit area this year, there is no separate unloading zone. There will be staff on hand to help guide you to parking and your exhibit location.
When you have completed unloading your exhibit items, you will park in the nearby Visitor/Faculty & Staff Parking Lot. Please note that parking is limited — be sure to arrive on time to ensure space availability. Please see your logistics map for additional details.
Those who arrive late may find the Exhibitor Parking lot is full. Overflow parking is available near the Ambler Campus Learning Center (turn from Meetinghouse Road onto Loop Road and follow the roadway to the parking lot). This is about a 5-minute walk from EarthFest activities. Those who require handicapped parking should notify Jim Duffy at 267-468-8108 or email@example.com by Wednesday, April 18.
Food for Sale
In addition to your complimentary passes, food and beverages will be available for sale.
Portable restroom facilities will be available at several locations on the EarthFest field.
Phone Contact on Day of Event
EarthFest Exhibitor Communications Coordinator Jim Duffy will be available via cell phone beginning at 7 a.m. the day of the event at 267-629-9045.
Join the EarthFest conversation on social media when you use #EarthFestTUA.